Healthcare provider administering a vaccine to an adult patient during an immunization appointment, with both smiling in a clinical setting.

Influenza vaccine resources

Ascension’s Mission calls us to sustain and improve the health of individuals and communities, especially those who are poor and vulnerable. Ascension is dedicated to preventing the spread of diseases through vaccines and strongly encourages associates to be vaccinated for influenza to protect those we serve and keep our workforce healthy. 

Ascension Associate Occupational Health (AOH) provides free vaccine clinics during flu season for Ascension associates, contractors and independent clinicians. 

Take action now: Plan how you will receive the vaccine

Flu vaccines will become available starting mid-September. Make your plan now to either:

  • Visit an Ascension AOH office or an AOH-sponsored event, where your receipt of the vaccine is automatically documented. See below for locations and hours.
    • Requirement: Complete your Flu Consent in My Health Portal before your AOH visit.
  • Look into other options to receive your vaccine, where you will have to submit documentation (more info below), such as: 
    • An Ascension Medical Group physician office
    • Ascension urgent care location
    • Ascension Rx pharmacy
    • Or from a non-Ascension provider or pharmacy. 

 Key dates

  • Sept.-Oct.: The Centers for Disease Control and Prevention (CDC) suggests vaccination for influenza.
  • Starting Mid-Sept.: Flu vaccines available through AOH vaccine clinics.
  • Oct. 1, 2026: Deadline to submit a new vaccine exemption request.
  • Nov. 6, 2026: Deadline for all Ascension associates to obtain the influenza vaccine at an AOH vaccine clinic or to submit proof of vaccination at another site.
  • Nov. 7, 2026 – March 31, 2027: Masking period for associates with an influenza vaccine exemption, in accordance with Ascension requirements and any applicable federal, state or local laws.
  • Requirements

    Associates are required through Ascension's influenza vaccination policy to obtain the influenza vaccine or submit proof of vaccination on or before Nov. 6, 2026. This requirement applies to all Ascension associates, contractors and independent clinicians who do not have an approved exemption, including:

    • Employees of subsidiaries and partners
    • Physicians and advanced practice providers (employed or independent)
    • Medical students and residents
    • Volunteers and vendors
    • All students and faculty entering Ascension care facilities

    For the health and safety of Ascension's workforce, we strongly recommend that all associates receive the influenza vaccine.

    For contingent workers or contractors:

    • Contingent workers, contractors and independent clinicians subject to the flu vaccine requirement can receive their vaccine at Ascension AOH clinics. You'll receive a receipt of administration.
    • Provide your flu documentation to your employer or school, unless instructed to submit it to Ascension AOH.
  • How to get vaccinated

    Flu vaccines will be available at Ascension facilities starting mid-September. Associates can choose: 

    • Ascension AOH: Free clinics are provided for Ascension associates and contractors. 
      • Ascension vaccine clinic locations: Find AOH walk-in clinic locations, hours and other details for your market. (If you’re unable to access the link, contact your manager for assistance.)
      • Requirement: Before your AOH visit, you must complete your Flu Consent in the My Health Portal.
      • Vaccination at Ascension AOH locations is automatically documented for you in My Health Portal.
    • If AOH clinic times aren’t convenient for you, consider other locations to get vaccinated: 
      • Ascension Medical Group clinic: Available for associates working at these sites. Contact your local AMG leader for vaccine availability. 
      • Ascension Rx pharmacy: Call ahead for vaccine availability.
      • Non-Ascension provider/pharmacy: Contact business for vaccine information.
  • Submitting proof of vaccination
    • Vaccination at AOH offices/events are automatically recorded in the My Health Portal and no further action is needed. 
    • Vaccination at a non-AOH clinic  requires you to submit proof of vaccination. Follow these instructions to submit proof via the My Health Portal.  Ensure your submission includes your name and date of birth. 
  • Exemptions are available

    Associates can apply for an exemption. All associates granted an exemption and who work in a clinical or office setting will be required to wear a mask during the flu season from Nov. 7 to March 31, in accordance with Ascension requirements and any applicable federal, state or local laws.

    • If you already have an approved exemption on file (from 2021 or later): You do not need to reapply for an approved influenza exemption. 
    • New Influenza Exemptions: Submit requests by Oct. 1, 2026.
      • View exemption criteria and other information. (If you’re unable to access the link, contact your manager for assistance.)
      • Ascension associates: Submit exemption requests here[ADD LINK].
      • Licensed Independent Providers and Community Health Ministries: Submit exemption requests here[ADD LINK].
      • Medical students: Contact your school for their exemption process.
    • Fully remote associates: Associates who meet remote exemption criteria will receive a notification email; there is no action required. If an associate feels they meet the remote requirements, but did not receive an email communication of a remote exemption, their leader should contact AOH via aohnationalsharedemail@ascension.org.
  • Additional information
    • Learn more on the OurAscension flu vaccine resource page.
    • Associates can check with their managers regarding receipt of their vaccine documentation starting in mid-September. People managers will receive status information starting in mid-September.